Solicitations Warning

Unfortunately, exhibitors are periodically contacted by non-official contractors to offer them “better deals” on items and services at the Southwest Fuel & Convenience Expo.  Please know the Southwest Fuel & Convenience Expo only contracts with and endorses the Official Service Contractors listed in the Exhibitor Resource page.  These contractors are held accountable to provide the best possible customer service and ensure consistent and negotiated rates to all exhibitors at Southwest Fuel & Convenience Expo.

Please know Southwest Fuel & Convenience Expo does not sell exhibitor lists or contact information to anyone.  Companies often use public information available on the internet to acquire exhibitors’ contact information.  Please be assured the Expo only provides an exhibitor list to our Official Service Contractors to inform your company about products and services they provide at Southwest Fuel & Convenience Expo.

While not tolerated or endorsed, we do recognize exhibitors will unfortunately be solicited for these services by non-official contractors:

  • Carpet
  • AV/Computer Equipment
  • Exhibit Design/Installation
  • Directory Guides (Fair Guides)
  • Floral
  • Freight Shipping
  • Hotel Rooms

If you receive email solicitations, please delete them.  The Association has sent a number of Cease and Desist letters to a number of solicitors over the past few years and have reported them to the Federal Trade Commission.  


The Southwest Fuel & Convenience Expo has contracted with the Grand Hyatt Regency San Antonio to be the official hotel.  Please be vigilant if approached by any other company or service other than the official hotel that imply or claim to be an official housing provider of the Southwest Fuel & Convenience Expo.  We have been made aware of other housing companies aggressively pursuing you, or your company, to book your guest rooms through their company at supposedly significant discounts.  Don’t fall for this option!  Reservations made through an agency other than the Grand Hyatt Regency San Antonio will be at your own risk.

Some companies that have been seen soliciting, yet not affiliated with Southwest Fuel & Convenience Expo include:

  • Book My Rooms, LLC
  • Convention Housing Management
  • Convention Expo Travel
  • Elite Corporate Planners
  • Expo Housing
  • Global Housing Corporation
  • IEP Group
  • International Events
  • Premier Connections
  • TradeShow Housing

Please know the Southwest Fuel & Convenience Expo has no relationship with these entities.

If you have any questions, please call Show Management at (512) 617-4302 or via e-mail at